Has your business adopted the cloud yet?
Despite the many ways that businesses can benefit from adopting the cloud, many Irish businesses still harbour genuine fears about the move and the effect it will have on their processes, their security and their bottom line.
Because there is a lot of contradictory information out there, not many understand what making the switch to the cloud really means, so we have decided to take a look at some of the misconceptions businesses have about moving to the cloud:
1. Migrating to the cloud is too much hassle for my small/medium business
Many businesses see “moving to the cloud” as a daunting prospect and procrastinate because they are not clear on how it works. And once they start to look into it they often decide that it’s too challenging for them.
But it’s not! Once you decide to make the move, you don’t have to do it alone.
Many IT providers, DC Networks included, have a dedicated team to help you every step of the way. As Microsoft Gold Partners, we are experts in the cloud and we have migrated thousands of users from businesses just like yours to the cloud.
2. Keeping our business data on-premises is safer than having it in the cloud
Too many businesses still think that their data is safer on-premises than it would be in the cloud. If you do, then it’s time to think again. A huge number of small and medium businesses are routinely hacked and don’t even realise it, Irish businesses included.
Many Irish businesses still don’t run automated backups, but rely on someone to run them manually. And many still keep their data backed up on tapes that are stored in the office and in employees homes.
This gives rise to critical security and data-loss risks from fire and flood damage to theft and hacking. With cloud storage, your data backups can be automated to best industry standards. Cybersecurity is enterprise-level as standard and is always kept up to date automatically.
Not only can you rest assured that your data is secure, with the right cloud setup you can rely on much-improved business continuity in the event of a disaster, as your business can be back up and running in a fraction of the time.
3. Our cloud provider might spy on our activity
This is simply not the case. Cloud technology providers have built-in policy and security measures to prevent anyone from accessing their customer information. If just one service provider was found to be doing this, the billion-euro cloud industry would likely be in ruins as customers would leave the cloud en-masse.
Some providers also provide data encryption in their data center, so even if your data were accessed, it could not read by anyone.
You might be using someone else’s cloud technology, but it’s still your data. Your company remains the sole owner and you retain the rights, title, and interest in the data stored.
In particular, Microsoft is the first major cloud provider to adopt the world’s first international standard for cloud privacy that establishes a uniform, international approach to protecting privacy for personal data stored in the cloud.
4. If we move to the cloud, we have to move everything to the cloud
Like most things in business, the cloud is not an either/or decision. Deciding to utilise some cloud-based technology in your business does not mean having to move all of your systems to the cloud.
For instance, you could choose to use Office 365 to allow your staff to work from anywhere, 24/7, but that doesn’t mean you have to allow your accounts package to be accessed from anywhere but the office.
You could decide that you want your staff emails to be run using Exchange Online so your emails are in the cloud, but you can still have your finance teams emails stored in an Exchange Server in on-premises.
This is called a hybrid cloud approach and there are many other configurations that could work for your business, you simply need to speak to an expert and they can explain your options.
5. Our data will not be protected in the cloud, it’s too risky!
One of the biggest concerns for any business when it comes to moving to the cloud is trusting in its data security. Not every cloud is the same and some are more secure than others.
At DC Networks we provide cloud solutions both in our own data center and through Microsoft Office 365. Both come with best-in-class security.
Your business will be best protected by having the most up-to-date systems and protective mechanisms designed to defend against cyber attacks. While no system in the world is hack-proof, having the latest and best defences against the most recent nefarious criminal activities makes a big difference in lowering your risk.
Microsoft has built its reputation over the years by consistently being an industry-leader in terms of IT security and by ensuring its platforms are well-defended against cyber threats.
6. If we move to the cloud we’ll mess up processes that are working
A move to the cloud doesn’t have to cause a major rejig of your business processes or even that much disruption to your staff’s day-to-day operations. If you are used to using Microsoft Office products on your business computers and you decide to move to Office 365, this can likely be achieved with just minimal changes.
So you get the same look and feel, using the apps your are used to, just more up to date, with better features, and available across devices.
7. Office 365 is only available online
This is a popular one. And no, it’s not true! You don’t need to be online to use Office 365.
Once it is installed and activated on your devices you can use your regular applications like Word, Excel, Powerpoint etc wherever you go whether you have wi-fi or not.
However, you will need internet access at particular stages:
- Initially to install and activate your subscription.
- To install any updates, and to manage your billing.
- For accessing and storing documents on OneDrive.
So, you don’t need constant internet connection to use your apps, but you should connect regularly to keep your version up to date and benefit from automatic upgrades.
There’s never been a better time to consider the cloud for your business. So many businesses have already embraced the cloud and are taking advantage to improve collaboration, productivity, and efficiency, and to grow their business.
Considering adopting a cloud solution for your business? Speak to us now on (01) 886 9130 or click here to book a free, no-obligation consultation.